We are seeking a Facilities Co-ordinator


The Facilities Co-ordinator plays a pivotal role in ensuring the seamless operation of our
Enterprise Agency’s facilities, including property management, hospitality to include our
conference facilities, and on-site deli.

This individual will be responsible for overseeing the day-to-day activities of our deli and
issues related to property maintenance, security, and overall functionality of our office spaces.


Key Responsibilities:

Property Management:

  • Oversee property-related tasks, including administration of lease agreements, inspections, and maintenance of the physical infrastructure.
  • Coordinate with external contractors for repairs and maintenance.

Hospitality for Conference Facilities and Deli Operations:

  • Oversee the booking and scheduling of conference rooms, ensuring availability and functionality.
  • Coordinate with team members to ensure necessary equipment and technology are in place.
  • Provide oversight for the on-site deli, ensuring high-quality service, cleanliness, and compliance with health and safety standards.
  • Monitor inventory, coordinate restocking, and liaise with deli management for any necessary improvements.

Maintenance and Repairs:

  • Coordinate and oversee maintenance and repair activities, including lift systems, electrical, plumbing, and general building upkeep.
  • Schedule regular inspections to proactively identify and address potential issues.

Space Management:

  • Allocate office spaces to employees and teams based on their needs and company policies.
  • Coordinate office relocations and set-up for new employees.

Security and Safety:

  • Implement and maintain security protocols to ensure the safety of employees, visitors, and company assets.
  • Conduct regular safety drills and training sessions.

Vendor Management:

  • Liaise with external vendors and service providers for facilities-related contracts and services.
  • Negotiate contracts, monitor performance, and ensure compliance with agreed-upon terms.

Inventory and Supplies:

  • Manage inventory of office supplies, furniture, and equipment.
  • Coordinate procurement and replenishment as necessary.

Budget Oversight:

  • Assist the Chief Executive in developing and managing the facilities budget, ensuring cost-effective solutions and adherence to financial constraints.

Compliance and Regulations:

  • Stay updated on regulations related to facilities management.
  • Ensure compliance with all relevant codes and standards.

Communication and Reporting:

  • Act as a point of contact for facilities-related issues, addressing concerns and providing timely updates to stakeholders.
  • Generate and maintain reports on facility-related metrics and activities.

Qualifications / Experience:

  • Proven experience of hospitality in a related role.
  • Proven experience of facilities management in a related role.
  • Strong knowledge of building systems, codes, and regulations.
  • Excellent organisational and multitasking skills.
  • Effective communication and interpersonal skills.
  • Proficiency in facilities management software and Microsoft Office.
How to Apply:
Interested candidates are invited to submit their CV and a cover letter detailing their relevant experience to business@mallusk.org Please include “Facilities Coordinator Application –
[Your Name]”; in the subject line.
Mallusk Enterprise Park is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.
Application Deadline: Friday 10th November at 5pm
Interviews will take place week commencing 13th November