We are seeking a Facilities Co-ordinator

Key Responsibilities:

Property Management:

• Oversee property-related tasks, including administration of lease agreements, inspections, and maintenance of the physical infrastructure.
• Coordinate with external contractors for repairs and maintenance.

Hospitality for Conference Facilities and Deli Operations:

• Oversee the booking and scheduling of conference rooms, ensuring availability and functionality.
• Coordinate with team members to ensure necessary equipment and technology are in place.
• Provide oversight for the on-site deli, ensuring high-quality service, cleanliness, and compliance with health and safety standards.
• Monitor inventory, coordinate restocking, and liaise with deli management for any necessary improvements.

Maintenance and Repairs:

• Coordinate and oversee maintenance and repair activities, including lift systems, electrical, plumbing, and general building upkeep.
• Schedule regular inspections to proactively identify and address potential issues.

Space Management:

• Allocate office spaces to employees and teams based on their needs and company policies.
• Coordinate office relocations and set-up for new employees.

Security and Safety:

• Implement and maintain security protocols to ensure the safety of employees, visitors, and company assets.
• Conduct regular safety drills and training sessions.

Vendor Management:

• Liaise with external vendors and service providers for facilities-related contracts and services.
• Negotiate contracts, monitor performance, and ensure compliance with agreed-upon terms.

Inventory and Supplies:

• Manage inventory of office supplies, furniture, and equipment.
• Coordinate procurement and replenishment as necessary.

Budget Oversight:

• Assist the Chief Executive in developing and managing the facilities budget, ensuring cost-effective solutions and adherence to financial constraints.

Compliance and Regulations:

• Stay updated on regulations related to facilities management.
• Ensure compliance with all relevant codes and standards.

Communication and Reporting:

• Act as a point of contact for facilities-related issues, addressing concerns and providing timely updates to stakeholders.
• Generate and maintain reports on facility-related metrics and activities.

Qualifications / Experience:

• Proven experience of hospitality in a related role.
• Proven experience of facilities management in a related role.
• Strong knowledge of building systems, codes, and regulations.
• Excellent organisational and multitasking skills.
• Effective communication and interpersonal skills.
• Proficiency in facilities management software and Microsoft Office.